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Common Problems and Solutions to PowerPoint

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PowerPoint’s dangers emerge from the ease of using PowerPoint (sadly). Microsoft made PowerPoint work like Word and Excel (for the logical interface and looks) that more people than ever imagined by Microsoft use PowerPoint!

Here are some guidelines for tackling this issue and help you create a truly innovative presentation:

Start with an outline:

First, or perhaps Notepad or Microsoft Word, create your presentation on paper. You can end up with a stronger focus on your lecture when you are not distracted by backgrounds and multimedia. Then the outline can be moved to PowerPoint and all the good stuff can be done.

Look at the background:

Avoid fluorescent and shocking backgrounds. Stay away as backdrops from bright pictures. Whatever color or picture you use as a background, make sure it is readable and visible on the slides.

Another important field of play are colour combinations:

Even though it is too detailed a topic, you should choose both appealing and practical combinations. Use corporate colors to further promote your customer’s or end user’s corporate identity. Try black and white as a color combination for a sophisticated effect!

Maintain readable font sizes:

Numerous great presentations were marred by a 20-line paragraph nobody could read in the audience. Also, if you have to use a lot of text, please do not take the other way around but include white text on the dark background.

Avoid long phrases:

Break up into little points your sentences. Try your text boxes with different line-spacing options.

Do not use ALL-UPPERCASE in a sentence if this is not necessary:

If you do not type in an enterprise or product name, all-around letters will give the impression that you are screaming.

Don’t get placed by the variety of PowerPoint clip art available:

Many good presentations without any clip art have been made. Indeed, the general trend nowadays is to use certain collages and subdued images rather than comic art.

In an image editor such as Photoshop, optimize and resize your images:

Don’t insert a full-screen PowerPoint image to a fourth of the screen and then resize it.

Author: Olivia Smith is a Microsoft Office expert and a full-time blogger with 5 years of experience in the technology industry. She has written technical blogs, white papers, and reviews for a variety of websites, including office.com/setup.