You can lock sections of a Word document rather than the whole document when exchanging information with others. Unlocked areas can be freely edited. Locking sections of your paper allows you control over how others use and change it. When locking the folder, it’s best to include a password to ensure that the areas remain locked. You can lock all or a subset of users out of certain areas.
- In Microsoft Word, open the document you want to lock.
- Go to the “Protect” group on the “Review” page. Go to the “Restrict Formatting and Editing” task pane now shown on the right. Select “Protect Document” and “Restrict Formatting and Editing.”
- Select “No changes” from the list of options under “Editing restrictions.” Tick “Allow only this form of editing in the text.
- Click “Everyone” or “More users” for the community permitted to edit the document in the “Exceptions optional” section.
- Mark the sections of your Word document that you want to keep locked. Keep down the “Ctrl” key as you highlight the next area you want to lock to pick various sections of your text.
- Click the “Yes, Start Enforcing Security” button under “Start Compliance.” The dialogue box “Start Enforcing Security” appears. Select “Password” from the drop-down menu. Click “OK” after entering and reentering the password you want to use.
- To save your settings, click the “Save” button in the Quick Access Toolbar.
How to Share Word Documents in Microsoft Office
A shared document is one that can be opened and modified by two or more individuals at the same time. Word, unlike Microsoft Excel, lacks features that allow you to exchange documents directly. A Word document, on the other hand, maybe shared in a variety of ways. You can, for example, submit a Word document in an email and allow others to review it; connect to a Word document; copy and paste content from a Word document; and allow individual users to edit a restricted area of your document.
Share by Email
- Open the document you’d like to share in Word.
- Pick “More Commands” from the drop-down menu under “Customize Quick Access Toolbar.”
- Under the “Customize” tab, choose “Commands Not in the Ribbon” from “Choose commands from.” Click the “Add” button after choosing “Send for Review.” Return to Word by clicking “OK.” In the “Fast Access Toolbar,” the command is now visible.
- In the “Quick Access Toolbar,” select the “Send for Review” option.
- In the “To” field above the page, type the email address of the person you want to share the document with.
- Enter a subject line and a message in the fields provided. Select “Send” from the drop-down list.
Author: Olivia Smith is a Microsoft Office expert and a full-time blogger with 5 years of experience in the technology industry. She has written technical blogs, white papers, and reviews for a variety of websites, including office.com/setup.